REQUIRED DOCUMENTATION FOR PEACE-AFFILIATED ADULTS

We greatly appreciate all of the wonderful adults who work with The PEACE Project in various capacities! It is essential, in order to be in compliance with state and federal law, that required documentation is kept on file with The PEACE Project and Freire Charter School. We realize that getting this documentation is often an inconvenience, and we thank you in advance for your continued commitment to our students!

See below for a description of all items needed. We seek to make this process as easy as possible so do not hesitate to direct all questions, concerns, and suggestions to or .

**Please note that some of this paperwork must be submitted with a fee. Volunteers, mentors, and senior citizens are able to seek reimbursement for these fees from PEACE. Some companies / organizations have paid their employees' fees in the past, and some folks prefer to pay it personally; we are always appreciative of this! All paid staff are responsible for covering these fees. That said, we never want this financial burden to prevent a talented person from joining our community. In the rare case that these costs are completely prohibitive, please contact Sara or Brett and we will do our best to subsidize the fees when possible given need.

Required Documentation

All Employees

• PEACE Contact Info
• Commitment to Confidentiality
• Sexual Harassment Policy
• Child Abuse Clearance
• FBI Fingerprint Check
• PA Criminal Background Check

For Paid Employees only, including work-study

• Form W-4
• Form I-9
• Payroll Form
• Direct Deposit Form (optional)

PEACE Contact Info

• http://www.thepeaceprojectonline.org/pdf/peace-contact-info.pdf
• This form provides The PEACE Project and Freire Charter School with your contact information. We will keep this information confidential.

Commitment to Confidentiality and Sharing Critical Info

• http://www.thepeaceprojectonline.org/pdf/peace-confidentiality.pdf
• This form outlines The PEACE Project's legal and ethical commitment to maintaining confidentiality whenever it is legally mandated and/or in the best interest of the student.
• It also discusses our policy on mandatory reporting of abuse, etc. Please read this form extra carefully!

Sexual Harassment Policy

• http://www.thepeaceprojectonline.org/pdf/peace-harassment-policy.pdf
• Please print, read and sign the enclosed policy. Provide Freire Charter School with the signed policy.

Child Abuse Clearance

• http://www.dpw.state.pa.us/General/FormsPub/003671038.htm
• Required if you do not have current child abuse clearance. Your clearance is considered current if it was obtained less than one year ago.
• Follow instructions online. The fee is $10. The results of the Child Abuse clearance will be mailed to your home. Keep the original and please provide Freire Charter School with a photocopy of your results.

FBI Fingerprint Check

• http://www.pa.cogentid.com/PA_DOCS_html/PA_Registration_Procedures.htm
• Required if you do not have current fingerprint check. Your fingerprint check is considered current if it was obtained less than one year ago.
• Follow instructions online. The fee is $40.
• After you are fingerprinted, you can print a receipt from https://www.pa.cogentid.com/PAReceipt.php.
• Provide Freire Charter School with the receipt.
• Note: Fingerprinting hours at the UPS store are M-F, 10am – 4pm (not 6pm as indicated on the website.) Some folks have reported long lines at the fingerprinting locations, so bring reading material.

PA Criminal Record Check

• https://epatch.state.pa.us/RecordCheckEntry.jsp?action=new
• Required if you do not have current PA criminal clearance. Your clearance is considered current if it was obtained less than one year ago.
• Follow instructions online. The fee is $10. Keep the original and provide Freire Charter School with a photocopy of your results.

Form W-4 (for paid employees only, including work-study)

• http://www.payusa.com/cmsfiles/uploadfiles/w4.pdf
• Print and complete the form. Provide Freire Charter School with the completed form.

Form I-9 (for paid employees only, including work-study)

• http://www.payusa.com/cmsfiles/uploadfiles/I9Newin2006.pdf
• Print and complete the form. Photocopy document(s) from List of Acceptable Documents.
• Provide Freire Charter School with the completed form and photocopied document(s).

Payroll Form (for paid employees only, including work-study)

• Print and complete http://www.thepeaceprojectonline.org/pdf/PayrollForm.pdf.
• Complete only the section above "Federal Marital Status."
• Provide Freire Charter School with the completed form.

Direct Deposit Enrollment (for paid employees only, including work-study)
(optional)

• http://www.payusa.com/cmsfiles/uploadfiles/NewDirDepEEAuthorization.pdf
• If you want direct deposit of your paychecks, print and complete the form.
• Provide Freire Charter School with the completed form.